ARLINGTON HALL AND MARK KIRBY HALL
RENTAL CONDITIONS JANUARY 2017
CONDITIONS OF HIRE
- All persons hiring the building must be 18 years of age or over. The Hirer is responsible for being in charge of the premises at all times when the public are present and must ensure that all conditions relating to management and supervision are met.
- The Hirer is responsible for: (a) the supervision of the premises; (b) their fabric and contents as well as their care and safety from damage, however slight; (c) the behaviour of all persons using the premises, whatever their capacity. As directed by the Parish Administrator, the Hirer shall make good or pay for all damage (including accidental damage) to the premises or the fixtures, fittings or contents and for loss of contents.
- The Hirer shall not use the premises for any purpose other than that described in the Hiring Agreement. Nor shall they sub-hire these premises or allow them to be used for unlawful purpose. The Hirer must not do anything or bring on to the premises anything which may endanger the property or render invalid any insurance policies as a result.
- The Hall is NOT licensed for the sale of alcohol. The supply of alcohol free of charge at social functions is permitted. No illegal drugs may be brought on to the premises at any time.
- The Hall is NOT licensed for: TV receivers, video recording, computers with broadcast cards or the showing of films and DVDs for commercial gain. The use of these items is not permitted.
- Gaming, betting and lotteries. The Hirer shall ensure that nothing is done in relation to the premises in contravention of the laws relating to gaming, betting and lotteries.
- Hirers of the halls should arrange their own Public Liability Insurance. This should provide cover for any claim made against them in respect of any activities they are responsible for, any equipment they bring on to the premises or any damage caused to the premises.
- St. Mary’s has a comprehensive Certificate of Employers’ Liability Insurance, a copy of which may be examined upon advanced request to the Parish Administrator.
- The halls are fully covered by insurance against any claim arising out of its own negligence. However, no responsibility can be accepted for any activities of those hiring the halls.
- If the Hirer wishes to cancel a booking they should notify the Parish Administrator as soon as possible. Individual circumstances will be considered to determine whether any charge will be made. Cancellations not made in advance of the event will be subject to a cancellation fee.
The Hirer shall, and shall ensure that the Hirer’s invitees, comply with the prohibition of smoking in public places provision of the Health Act 2006 and regulations made thereunder. person who breaches this provision shall be asked to leave the premises. Similarly, e cigarettes are also prohibited.
PUBLIC SAFETY COMPLIANCE
- The Hirer shall comply with all conditions and regulations made in respect of the premises by the Local Authority, The Licensing Authority, the Halls’ Fire Risk Assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment and is attended by children. The Hirer shall also comply with the Halls’ Health and Safety Policy, a copy of which may be inspected by arrangement with the Parish Administrator.
- The maximum number of persons permitted in the ARLINGTON HALL is 100 standing, 80 seated and 60 dining style: the MARK KIRBY HALL is 40.
- To comply with the fire regulations and to reduce fire hazard, all passageways must be kept clear and all exit doors and emergency exit doors must be kept free from obstruction.
- The Hirer is responsible for familiarising themselves and their groups with the location of:
Fire exits and means of escape
Fire extinguishers and their types and
The fire alarm system.
- The Hirer shall ensure that they have an arrangement for raising the alarm and a strategy for evacuating the building should the need arise. The Fire Brigade shall be called to any outbreak of fire, however slight, and details thereof shall be given to the Parish Administrator.
- The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced.
- All internal doors must be closed.
- All lights must be switched off, especially the front and rear toilets. EXIT signs must be left on.
- Handbags, mobile phones, cash or other personal effects should not be left unattended.
- The Hirer must ensure that no-one is inadvertently locked in. Check the toilets and all other rooms before leaving.
HEALTH AND SAFETY POLICY STATEMENT
This is available for inspection with advance notice.
ACCIDENTS AND DANGEROUS OCCURANCES
The Hirer must report all accidents involving injury to the public to the Parish Administrator as soon as possible and complete the relevant section in the Accident Book which is located in the First Aid box in the kitchen. Accident forms are also located on the notice board.
The failure of any equipment belonging to the Halls must be reported to the Parish Administrator.
The Hirer shall ensure that no unauthorised heating appliances shall be used on the premises when open to the public. Portable Liquefied Propane Gas (LPG) heating appliances shall not be used.
No unauthorised person shall alter the controls for the heating and boiler.
There are extractor fans which are operated from controls to the left of the cloakroom door.
The Hirer shall ensure that the minimum of noise is made on arrival and departure, particularly late at night and early in the morning. Please be considerate of our neighbours and ensure that no noise should be heard outside of the building.
ELECTRICAL APPLIANCE SAFETY
The Hirer shall ensure that any electrical appliances brought by them on to the premises and used there shall be safe, in good working order and tested under the Portable Appliance Testing (PAT) regulations, and used in a safe manner in accordance with the Electricity at Work Regulations 1989.
IN AN EMERGENCY
Telephone 999 and ask for the appropriate emergency service. The post code is HU16 4DD. Someone should wait at the zebra crossing to guide them in.
Mike Wright 843976 St. Mary’s staff
David Pennie 840701 St. Mary’s staff
The Hiring Agreement constitutes permission only to use the premises and confers no tenancy or other right of occupation.
- Tea making facilities and the loan of crockery are included in the charges for both halls.
- The facilities do not include the use of ingredients, food or beverages housed in the fridge and cupboards, which are the property of St Mary’s church.
- There is an additional charge for the use of cooking equipment in the kitchen.
- The Hirer shall, if preparing, serving or selling food, observe all food health and hygiene legislation and regulations.
- Be aware and seek to avoid any risks involved in handling kitchen equipment, e.g. cooker, water and knives.
- All breakages must be reported, replaced or paid for.
- All crockery and kitchenware used by the Hirer must be washed and replaced in drawers and cupboards and the kitchen left clean and tidy, this includes floors and worktops.
- Washing up liquids and tea towels are provided.
- The dishwasher may only be used after instruction from a trained member of St Mary’s
- The curtains in the Arlington Hall have cords to open and close. Please use them.
- Do not stand on tables and chairs.
- Do not put anything on the piano.
The use of BLU TACK or SELLOTAPE or similar, to attach notices to internal or exterior walls, is not allowed. The cost of making good any damage will be charged to the Hirer.
No animals whatsoever are to enter the kitchen at any time.
The management reserves the right to refuse bookings.
PLEASE ADVISE ALL MEMBERS OF YOUR PARTY/ORORGANISATION OF THESE CONDITIONS
Please sign here to say that you have read and understood these conditions.